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Team Assistant

Location
Chessington, Surrey
Salary
£25,000
Job Type
Permanent
Posted
2 Sep 2022

Team Assistant Maternity Cover Chessington 37.5 hours over 5 days per week Office-based £25,000 per annum

Wyatt Carruthers Jebb Ltd is a multi-disciplinary firm of Consulting Civil and Structural Engineers and Building Surveyors. The company was established in 1990 and is known for its industry expertise and client care.

Our client base ranges across varying sectors including the public sector, residential, commercial, education, and heritage, and our project sites take us into Central London and into the Home Counties.

We take pride in our open-door policy and relaxed working environment, whilst maintaining a high quality and informed service.

Position details

  • Full-time maternity position. 37.5 hours over a 5-day week
  • Cover period TBC. Minimum 39 weeks. Maximum 52 weeks
  • Full-time position to start once the current staff member has gone on maternity (which is believed to be the beginning of November
  • Additional period of transition for handover/training. This will be on a part-time basis (3-days per week for 3 weeks
  • You will start ASAP/ by the start October

What can Wyatt Carruthers Jebb Ltd give to you?

  • Good transport links
  • Nearby on-street parking
  • Flexible start/finish time
  • 20-days annual leave plus bank holidays
  • Relaxed working environment
  • Various Teambuilding and Social events throughout the year

Are you the right person for the job?

To succeed in this role, you must have/be the following

  • Eligible to work in the UK
  • Has an excellent command of the English language
  • Educated to GCSE level or similar, grades A-C
  • 3 or more years office administration experience and working well as a team member
  • Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel and Outlook)
  • Confident typist. Ideally to 60-70 WPM. Experience with audio typing equipment is desirable
  • Ability to handle confidential data and information
  • Confident in speaking on the telephone in a professional manner
  • Multi-tasking and time-management skills, with the ability to prioritise tasks
  • Able to quickly learn and understand the work of the team
  • Ability to self-motivate
  • You will have excellent organisational skills
  • An understanding of/background working in the construction industry/ property management is desirable

What will your role as a Team Assistant look like?

  • Speaking with Housing Association Tenants, Leaseholders and Clients to arrange access appointments
  • Coordinating and managing appointments site meetings and the like for staff and managing team staff diaries to prevent duplicate bookings
  • To liaise with staff to arrange investigations and keep working files in a good order, ensuring that documentation required by the company is completed by other team members where necessary and placed in each working file
  • Undertake tender comparisons, type up draft invoices, calculate VAT etc.
  • Maintaining general office files, including creating job files and fee files, maintaining job lists, general filing and file maintenance, and dead jobbing
  • Typing documents to be issued to Clients
  • Carrying out clerical duties such as answering phone calls, responding to emails, preparing documents including office correspondence and memos.
  • Oversee office equipment and supplies
  • Performing other relevant duties when needed

The Interview Process

If your application is successful, you will be invited to attend a face-to-face interview at the company office.

If you are ready to start your career at Wyatt Carruthers Jebb Ltd, then click APPLY now! We can t wait to hear from you!

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Details

  • Job Reference: 702630430-2
  • Date Posted: 2 September 2022
  • Recruiter: WCJ Engineering
    WCJ Engineering
  • Location: Chessington, Surrey
  • Salary: £25,000
  • Sector: Administration
  • Job Type: Permanent