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Coporate Legal Secretary / Legal Assistant

Location
Guildford, Surrey
Job Type
Permanent
Posted
20 Jul 2022

Legal Secretary/ Legal Assistant - Guildford - £30 (doe) - PermTHE OPPORTUNITYAn excellent opportunity has arisen within one of the UK's most successful law firms, for a legal secretary to join their corporate team. You will provide a first class professional support service, resulting in the overall team operating smoothly and efficiently. This is a chance to join the "Law firm of the year" (Independents) at The Lawyer Awards 2020.DUTIES AND RESPONSIBILITIES:Lawyer/client support Diary management, meeting arrangements and general support to two Corporate partners, as well as the wider team when required Act as the point of contact for clients in the Partner's absence, as required, and liaise with them on an ad-hoc basis, as requested by the Partner Assist in answering telephone calls promptly at all times Support the billing process e.g. ensuring that the bill is sent within agreed time, answering simple client queries and liaising internally and progressing necessary follow-ups throughout the billing process Organise and support all travel arrangementsTeam support Support with internal projects relating to the team, or operational matters, as requiredDocument management/document production Provide a comprehensive and timely word processing service for the creation and amendment of documents using Word, Excel, Workshare, BigHand and other relevant technology, such as PowerPoint and Laserforms. Ensuring documents returned to the lawyers accurately reflect the original request before returning work. This will include proof reading the document, checking spelling, grammar, sense, amendments and presentation. Prepare, collate and index legal documents.Administrative Support File management Undertake photocopying/scanning of confidential documentation Manage team emails and carry out management of e-post and correspondence (internal and external), including drafting replies to routine correspondence when requiredQualifications and Experience A minimum of 5 GCSEs (or equivalent) including English and maths GCSE at Grade C and above Intermediate knowledge of Outlook and Word Intermediate formatting skills Intermediate knowledge of PowerPoint and Excel Good numerical skills Excellent English and grammar Proven ability to learn new IT systems, internal processes and procedures Proven experience of working as a secretary within the legal environment, with knowledge of legal proceedings and documentation Proven experience implementing and utilising a robust follow-up system in relation to client billingsPersonal attributes Resilient and calm with a confident and professional demeanour Good interpersonal and communication skills are essential Proven ability to demonstrate effective time management skills and the ability to prioritise a varied workload appropriately Proactive and self-motivated, demonstrating the ability to use initiative Proven ability to be a team player Proven ability to build a positive rapport with clients and other employees Excellent organisation and administration skills Excellent accuracy and attention to detail Flexible work ethic to meet the Firm's requirementsReward Competitive base salary Pension Scheme (5% employer contribution) Private medical insurance Permanent health insurance Life assurance Excellent opportunities for progression with full support Travel - option to apply for an interest free loan for a season ticket or parking permit Enhanced maternity/paternity pay (after sufficient service) Comprehensive flexible benefits package including:o Critical illness insuranceo Buy/Sell holiday schemeo Dental insurance

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Details

  • Job Reference: 662541167-2
  • Date Posted: 20 July 2022
  • Recruiter: Search Consultancy
    Search Consultancy
  • Location: Guildford, Surrey
  • Salary: On Application
  • Sector: Legal
  • Job Type: Permanent